Administrative Assistant, Provost Office CoE

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Aga Khan University

  • Career category: Admin, Fundraising/ Grant management, Programme/ Project design & management
  • Job type: Job
  • Organisation type: Research
  • Remote option: No
  • Right to work requirements: Not specified
  • Remuneration: Remuneration not disclosed
  • Work schedule: Full-time
  • Length of contract: Not specified
  • Location: Kenya
Child protection/ Children’s rights Health
Chartered in 1983, Aga Khan University (AKU) is a private, autonomous, and self-governing international university, with 13 teaching sites in 6 countries over three continents. An integral part of the Aga Khan Development Network, AKU provides higher education in multiple health science and social science disciplines, carries out research pertinent primarily to low- and middle-income countries and operates 7 hospitals (soon 8) and over 325 outreach clinics, all at international standards. 

The Centre of Excellence in Women and Child Health (CoEWCH) was established in 2012 as a research unit within the obstetrics and gynaecology department of the Aga Khan University (AKU) with Prof Zulfiqar A Bhutta as the Founding Director. In 2015, Prof Marleen Temmerman was welcomed as the East Africa (EA) Director of the Centre to build capacity across East Africa. CoEWCH EA conducts research, knowledge translation, capacity building, and evidence-based advocacy in reproductive, maternal, newborn, child, and adolescent health and rights to improve the health and wellbeing of women, children, and adolescents. With a focus on establishing high quality education, multidisciplinary research, and trainings in women, child, and adolescent health, the Centre contributes to health systems strengthening and quality of care, particularly in remote groups and vulnerable populations

Job Summary
This position provides dedicated administrative and personal assistant support to the Women's Health Thematic Lead, and administrative support to the projects under her portfolio, starting with the GBS-SITE landscaping study. The role combines project administration, including scheduling and correspondence with collaborators and funders, consultant and payment documentation, and travel logistics, with direct personal assistant duties such as diary management, correspondence handling, and communications support. The appointee will also act as the point person for interactions with AKU Supplies and Procurement, Finance, and other administrative teams within COEWCH on behalf of the Thematic Lead's projects and will represent the Thematic Lead and the Centre professionally in dealings with collaborators, funders, and county stakeholders.

Requirements
  • Minimum: Diploma in Business Administration, Office Administration, Secretarial Studies, Communication, or a related field. OR
  • At least 2 years of relevant experience in an administrative, secretarial, or personal assistant role.
  • Proficient in computer applications, particularly MS Office (Word, Excel, PowerPoint, Outlook), email and calendar tools, and comfortable learning new digital tools such as video conferencing platforms and cloud document storage.
  • Excellent communication skills in English and Kiswahili, spoken and written.
  • Background or work experience in a health-related setting (for example a hospital, clinic, or health research institution) is an added advantage, to support quick understanding of the research environment.
  • Additional relevant training is an advantage but not required, for example a certificate or diploma in secretarial studies or office administration, a personal or executive assistant course, minute taking training, or a communications course.

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