Executive Assistant: Gender Equity and Governance (GEG)

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Hewlett Foundation (HF)

Hybrid
  • Career category: Advocacy/ Policy, Programme/ Project design & management
  • Job type: Job
  • Organisation type: Philanthropy
  • Remote option: Hybrid
  • Right to work requirements: Not specified
  • Remuneration: USD 106,000 USD-USD 135,000 USD / yearly
  • Work schedule: Full-time
  • Length of contract: Not specified
  • Deadline: 10/06/2026
  • Location: United States 
Diversity, Equality and Inclusion (DEI) Health Sexual & reproductive rights (SRHR)
EXECUTIVE SUMMARY
The William and Flora Hewlett Foundation is a nonpartisan, global philanthropy committed to helping people, communities, and the planet flourish. 

The Foundation is seeking an Executive Assistant to support the Program Director of the Gender Equity and Governance (GEG) Program, Hewlett’s largest program team with annual grantmaking of over $120 million. The Executive Assistant will serve as a key operational partner to both the Program Director and Program Operations Manager, supporting complex scheduling and travel coordination, executive communications, meeting preparation, research, and program-wide coordination across a complex, globally oriented program portfolio.

THE OPPORTUNITY: EXECUTIVE ASSISTANT, GEG
The Executive Assistant will provide direct administrative support to the Program Director, Mallika Dutt, and serve as a key operational partner on team coordination and logistics across the GEG Program. Working closely with the Program Operations Manager, this role will support executive communications, complex scheduling, meeting preparation, research, travel coordination, and project management needs.

The ideal candidate brings intellectual curiosity and a genuine interest in the GEG Program’s substantive work, including the ability to learn quickly and contextualize information on gender equity, reproductive rights, governance, and global development. They will also bring exceptional organizational and communication skills, strong execution, and excellent attention to detail.

REQUIRED SKILLS AND KNOWLEDGE
  • Bachelor's degree or equivalent experience required. Five or more years of work experience in an administrative, program support, communications, or research role.
  • Prior experience in a grantmaking organization, nonprofit, think tank, or mission-driven institution strongly preferred.
  • Genuine interest in and developing knowledge of GEG's areas of focus: gender equity, reproductive health and rights, governance, and global development, particularly in Sub-Saharan Africa, Mexico, and the United States.
  • Excellent written and oral communication skills, including the ability to synthesize complex information and write clearly for varied audiences.
  • Strong research skills — able to source, evaluate, and distill information from diverse sources.
  • Comfort with and curiosity about AI tools (e.g., Claude, ChatGPT, Perplexity); willingness to learn and apply emerging technologies to support program work.
  • Familiarity with social media platforms and content creation; ability to write in a consistent organizational voice.
  • Proven organizational skills and strong attention to detail; ability to manage multiple priorities under shifting deadlines.
  • Ability to anticipate logistical needs based on the Program Director and team’s calendars and proactively prepare for and execute them.
  • Excellent computer skills; proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with collaboration tools such as Box, SharePoint, and Zoom.
  • Flexibility to work well in teams and also independently; proactive work style and sound judgment.
  • Professional demeanor and discretion, particularly when engaging with external partners and senior stakeholders, with the ability to respond thoughtfully and professionally to varied audiences.
  • Demonstrated commitment to collaboration, mutual respect, and contributing to a positive team culture.

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