Humanitarian Officer

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Equality Fund - Fonds Égalité

Remote (local)
  • Career category: Programme/ Project design & management
  • Job type: Job
  • Organisation type: Civil Society
  • Remote option: Remote (local)
  • Right to work requirements: Anyone can apply
  • Remuneration: CAD 69,248 CAD / yearly
  • Work schedule: Full-time
  • Length of contract: Temporary/ Fixed-term
  • Deadline: 07/06/2026
  • Location: Canada 
Movement building
ABOUT THE FIRST RESPONSE FUND
The First Response Fund (FRF) is a new global pooled fund, currently in its pilot phase, that seeks to resource humanitarian responses led by feminist civil society organizations - by leveraging women’s and feminist funds’ (W/FF) funding capacity, reach, and relationships with women’s rights and women led organizations (WROs/WLOs) across regions. 

SCOPE & RESPONSIBILITIES
  • Assists the Director in the execution of FRF’s humanitarian grantmaking as per the response strategies determined by the FRF Advisory group; 
  • Drives day-to-day tasks such as scheduling, meeting invitations and agendas, presentations, management of the general FRF email account; 
  • Contributes to the preparation of key humanitarian programming deliverables, including Annual Work Plans, Budgets, Grant Dockets;
  • Liaises with Grant Officers in the Global Programs Operations team for distributing funding calls, planning grantmaking workflows and managing grants operations tasks in Asana, Salesforce and other relevant duties;
  • Conducts preliminary eligibility and program reviews on Salesforce and assists the Director and other Secretariat staff in the pre-vetting and grants due diligence process;
  • Coordinates the contracting and post-award process, supported by the Global Programs Operations team; 
  • Ensures accurate record keeping and program information management on Google Drive and Tresorit; 
  • Compiles humanitarian information from partner assessments, partner activities and other relevant sources to share with donors and/ or internal audiences; 
  • Plans and manages proposal development processes for resource mobilization;
  • Arranges team member travel and provides support including for site visits and team retreat planning, including budget preparation and logistics;
  • Liaises with Finance colleagues on behalf of FRF to facilitate key financial administrative processes including procurement, expense claims, and invoice payments;
  • Acts in accordance with our policies around nurturing a safe and respectful work environment; never engaging in harassment, coercion, sexual exploitation or abuse of any form, or anything else contrary to our code of conduct.

QUALIFICATIONS & COMPETENCIES 
  • A bachelor's degree in a relevant field such as public administration, development studies, social sciences or non-profit management  is required
  • Minimum three years experience in program coordination, project management or a similar support role in humanitarian or development programming is a must
  • Professional working proficiency in English, and proficiency in French, is an asset
  • Understanding of feminist issues, advocacy, movement building and/or women’s rights organizations is an asset
  • Excellent organizational skills, attention to detail, and the ability to manage multiple priorities and tight deadlines are essential
  • Demonstrated high ethical standards, integrity, honesty, and ability to work with sensitive information in a confidential manner
  • Commitment to the work and values of the Equality Fund, which include Anti-Racism, Anti-Oppression, and Intersectionality; Feminist Leadership; Accountability; and Radical Love
  • Experience with project management software (e.g., Asana), and CRM systems (e.g., Salesforce) is highly valued

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