Operations Manager
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Eduxo - European Network for Democracy and Equality
Remote (global)- Career category: Admin, Finance, Logistics/ Procurement
- Job type: Volunteering
- Organisation type: Civil Society
- Remote option: Remote (global)
- Right to work requirements: Anyone can apply
- Remuneration: Volunteer position (unpaid)
- Work schedule: Flexible
- Location: Belgium, Brussels
EDUXO – European Network for Democracy & Equality – is seeking a highly organised and proactive Operations Manager to oversee internal processes and ensure organisational efficiency. This volunteer role is central to strengthening workflows, coordination, and compliance across the organisation, supporting its growth and long-term sustainability.
Role Overview
The Operations Manager is responsible for ensuring that EDUXO’s internal systems and procedures run smoothly. Working closely with the President and multiple teams (HR, Finance, Membership, Communications, Events, and Specialists), this role acts as the backbone of the organisation’s day-to-day functioning, contributing to stability and impact.
The Operations Manager is responsible for ensuring that EDUXO’s internal systems and procedures run smoothly. Working closely with the President and multiple teams (HR, Finance, Membership, Communications, Events, and Specialists), this role acts as the backbone of the organisation’s day-to-day functioning, contributing to stability and impact.
Key Responsibilities
- Oversee and improve internal workflows and operational procedures
- Ensure smooth cross-team communication and coordination
- Maintain organisational documentation, guidelines, and compliance processes
- Support project management for internal and external initiatives
- Coordinate deadlines, action plans, and follow-ups across teams
- Assist with onboarding and integration of new volunteers
- Ensure effective use of organisational tools (Drive, Teams, calendars)
- Oversee internal reporting and organisational reviews
- Support administrative tasks (documents, templates, forms)
- Ensure GDPR compliance and secure data management
- Provide operational support to leadership and specialist teams
- Participate in coordination meetings and planning processes
Main Activities
Tasks may include developing standard operating procedures (SOPs), improving internal systems and document structures, coordinating workflows for campaigns such as Loveducation and YouthPowerEU, managing shared resources, and creating dashboards or trackers. The role also involves supporting HR and Membership teams and preparing internal documentation.
Tasks may include developing standard operating procedures (SOPs), improving internal systems and document structures, coordinating workflows for campaigns such as Loveducation and YouthPowerEU, managing shared resources, and creating dashboards or trackers. The role also involves supporting HR and Membership teams and preparing internal documentation.
Requirements
- Strong organisational, project management, and problem-solving skills
- High attention to detail and ability to manage multiple priorities
- Ability to structure, optimise, and streamline processes
- Excellent communication and coordination skills
- Familiarity with digital organisational tools (training provided if needed)
- Collaborative and cross-functional mindset
- Reliability, professionalism, and discretion
- Alignment with feminist, inclusive, and intersectional values
- Fluency in English (Italian or French is a plus)
What EDUXO Offers
- Central role in a fast-growing European NGO
- Exposure to EU institutions and international networks
- Flexible, fully remote volunteering with possible in-person activities in Brussels
- Training, career support, and skill development in operations and project management
- Access to networking events and internal trainings
- Supportive and inclusive community environment
- Additional benefits, such as psychological support and insurance for in-person activities
Conditions
- Unpaid volunteer position
- Fully remote with flexible hours
- Approx. 5 hours per week
Application Process
Please click on APPLY for more details on the Application Process.
Please click on APPLY for more details on the Application Process.
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