Executive Assistant
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Women's Environmental Leadership Australia (WELA)
Remote (global)- Career category: Admin
- Job type: Job
- Experience level: 0-5 years
- Organisation type: Civil Society
- Remote option: Remote (global)
- Right to work requirements: Right to work required in advance
- Remuneration: $76,377 AUD-$88,099 AUD / yearly
- Work schedule: Full-time
- Length of contract: Permanent
- Deadline: 18/01/2026
- Location: Australia
About WELA
Do you want to contribute to saving the environment, solving climate change, and taking on the patriarchy?
Women’s Environmental Leadership Australia (WELA) is empowering, supporting, funding and diversifying women’s and gender diverse leadership for our environment and climate, in order to transform Australia’s response to these crises.
Overwhelmingly, our existing political, business and societal leadership has failed to adequately address the climate and environmental crises at hand. It’s time for a leadership change. Put simply, we will not get out of this by relying on the same leadership that got us into it. The evidence is clear - more women in decision making roles equals better environmental outcomes. We need more of it.
Key Tasks and accountabilities
- Manage the CEO’s inbox and incoming communications, prioritising urgent matters, drafting responses and updating information as required in the CRM.
- Proactively manage the CEO’s calendar, prioritising meetings and ensuring time is used effectively.
- Undertake and collate background research, briefings, and summaries on key issues.
- Prepare, format, and proofread documents, presentations, and reports.
- Build and maintain positive relationships with key stakeholders including partners and funders.
- Schedule and coordinate internal and external meetings, including agendas, minutes and follow-ups.
- Support internal coordination of activities with the team and executive leadership, ensuring a timely and appropriate flow of information to the CEO.
- Organise travel and accommodation for the CEO and other senior staff as required.
- Manage CEO expenses, claims, and related administrative processes.
- Coordinate and support the CEO’s social media presence alongside the Communications team.
- Plan, coordinate, and deliver CEO-led events, workshops, and meetings alongside the Engagement and Philanthropy teams.
- Any other tasks as required to support the CEO’s activities and effectiveness.
Key Selection Criteria
- Minimum 3 years experience and proven track record of success in an Executive Assistant role.
- Excellent administrative skills, with the ability to manage multiple tasks, priorities, and deadlines effectively in a face-paced and often fast-changing environment.
- Confidence in working independently, taking initiative and exercising good judgement.
- Excellent interpersonal and communication skills, including the ability to work effectively with a team and build rapport with internal and external stakeholders, including partners and funders.
- Expertise in managing sensitive communications, relationships and information with discretion and integrity.
- Excellent reading and comprehension skills, with the ability to synthesise / summarise complex documents.
- Proven ability to write, draft and edit text in a range of styles for concise and professional communications.
- Confidence in working remotely online and hybrid environments, including a high-level of proficiency in digital tools and the ability to learn new digital tools as needed.
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