Coordinator, Philanthropy and Investment

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Equality Fund - Fonds Égalité

Remote (local)
  • Career category: Admin, Finance, Fundraising/ Grant management, Logistics/ Procurement
  • Job type: Job
  • Humanitarian or Development: Humanitarian & Development Nexus
  • Experience level: 0-5 years
  • Organisation type: Civil Society
  • Remote option: Remote (local)
  • Right to work requirements: Right to work required in advance
  • Remuneration: $58,000 CAD-$58,000 CAD / yearly
  • Work schedule: Full-time
  • Length of contract: Permanent
  • Deadline: 07/01/2026
  • Location: Canada 
Gender-based violence (GBV) LGBTQI+ rights/ SOGIESC Generic (e.g. 'gender focal point' role
Reporting to the Associate Vice President, Philanthropy (primary) & Vice President, Investment Program (secondary), the Coordinator plays a critical function in managing and ensuring the success of processes, projects, and initiatives across two dynamic teams: Philanthropy and Investment. This role supports the philanthropy and investment teams by delivering on end-to-end processes to support the organization, finding opportunities for continuous improvement along the way.

SCOPE & RESPONSIBILITIES

Cross Functional Coordination & Administration
  • Supports day-to-day team organization and operations with items such as scheduling, team meetings, engagement tracking, writing briefing notes, expense submissions, timeline tracking, event logistics, presentations;
  • Supports coordination of team retreat planning and other team events; including travel and retreat budgets and logistics;
  • Liaises with Finance colleagues on behalf of the Philanthropy and Investment teams to facilitate key financial administrative processes including procurement, budgeting, invoices, administrative support, expense claims, payments, and purchase orders;
  • Assists with donor and investor relationship-building including in-person meetings, responses to general donor inquiries via the EF phone and the philanthropy email address, and stewardship phone calls when needed in order to maintain an excellent level of relationship management and personalized donor attention;
  • Supports logistical and administrative preparation of internal and external events and initiatives in collaboration with the Philanthropy Officer and Investment Associate, ex. team retreats, Canada Forum for Impact Investment and Development (CAFIID) engagements; 
  • Coordinates development of team policies, procedures, and other knowledge products;
  • Supports and contributes to cross-organizational initiatives (ex. representing the team on internal working groups)
  • Acts in accordance with our policies around nurturing a safe and respectful work environment; never engaging in harassment, coercion, sexual exploitation or abuse of any form, or anything else contrary to our code of conduct.
  • Undertakes additional administrative and team support duties as needed.

Salesforce & Data Coordination: 
  • Enters and codes all donations into our database from various sources (ex. Canada Helps, cheques, wire transfers, campaigns, etc.); reconciles with Finance team;
  • Tracks expired credit cards for recurring donations and coordinates credit card updates;
  • Issues tax receipts for all eligible donations;
  • Continuously updates the Team Lead’s donor contact records with relationship-related information, e.g. event attendance, upcoming meetings, strategic priorities;
  • Supports the Philanthropy Officer in importing prospect research information for individuals, as needed;
  • Actively monitors donation platforms to ensure donations are properly processed and that team members are informed in a timely manner; 
  • Monitors and maintains accuracy of public facing gift giving information (i.e. how to make gifts via credit card, gift of shares, DAFs–across regions in which the Equality Fund operates);
  • Maintains gift processing platforms (es. Gift Tool, Canada Helps, cross-border giving platforms), prepares and regularly updates automatic thank you responses and supports giving page design for annual appeals;
  • Ensure appropriate capturing and maintenance of stakeholder information in CRM 

More info at the application link

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