Consultancy for Delegation Management and Visibility Lead for AIDS 2026

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International Planned Parenthood Federation (IPPF) Americas and the Caribbean

  • Career category: Programme/ Project design & management
  • Job type: Consultancy
  • Experience level: Other (specified in job description)
  • Organisation type: Civil Society
  • Remote option: No
  • Right to work requirements: Anyone can apply
  • Remuneration: Not Disclosed
  • Deadline: 16/12/2025
  • Location: Brazil
Sexual & reproductive rights (SRHR) Health
ABOUT IPPF

The International Planned Parenthood Federation (IPPF) is a global healthcare provider and a leading advocate for sexual and reproductive health and rights (SRHR) for all. Led by a group of brave and determined women, IPPF was founded in 1952 at the Third International Conference on Family Planning. 
 
INTRODUCTION AND CONTEXT

IPPF has multi-level political advocacy as a fundamental pillar of its 2028 Strategy. To this end, IPPF ACRO has identified various advocacy spaces to act, including the International AIDS Conference (IAC) in 2026. IAC is the world’s largest conference on HIV and AIDS, bringing together every two years thousands of researchers, activists, policymakers, people living with HIV, and global leaders.

The next International AIDS Conference (AIDS 2026) is scheduled to be held in Brazil from 26th to 31st of July, in Rio de Janeiro city at a particularly critical and high-visibility moment, marking the first time the conference has returned to Latin America in over a decade and highlighting the region's efforts and persistent challenges in ending the epidemic.

OBJECTIVES FOR THIS CONSULTANCY

The primary objective of this consultancy is to manage all operational and public-facing aspects of IPPF's participation at AIDS 2026, ensuring the delegation's effective functioning and guaranteeing high-impact visibility for IPPF’s work, key messages, and policy priorities across the conference platforms and media ecosystem in Brazil.


 
REQUIRED QUALIFICATION AND EXPERIENCE

The successful candidate will be a highly organized, proactive, and experienced professional, ideally with previous experience managing large delegations at major international events, preferably within the global health or development sectors.

Essential Requirements:

  • Organization and Planning:  A high aptitude for meticulous planning, adept at managing multiple tasks concurrently, and proactive in anticipating potential unforeseen circumstances.
  • Proven experience in complex international logistics, including large-scale travel, accommodation, and visa coordination.
  • Demonstrated experience in event management, specifically organizing high-profile side events at international conferences.
  • Client-Centric Approach: A dedicated focus on traveler satisfaction and well-being, providing comprehensive support throughout the entire process.
  • Flexibility and Adaptability: The capacity to adjust seamlessly to diverse cultures, varying schedules, and unexpected situations and the ability to act swiftly and effectively in response to changes or unforeseen challenges.
  • Strong background and experience in communications, media relations, and production management (e.g., coordinating the design/print of visibility materials).
  • Fluency in English and Portuguese (both spoken and written) due to the conference location and necessary operational liaison. Spanish is highly desirable.
  • Technological Proficiency: Proficiency in travel management platforms, reservation systems, and collaborative tools.
  • Excellent organizational, multitasking, and problem-solving skills under pressure.
  • Ability to work independently as a self-starter and as part of a diverse, remote global team.
  • Proven record of work in a respectful environment; respect for diversity and inclusion of marginalized groups.

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