Operations Associate
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Girls First Fund
Remote (global)- Career category: Admin, Finance, Fundraising/ Grant management, Logistics/ Procurement, Programme/ Project design & management
- Job type: Job
- Experience level: Other (specified in job description)
- Organisation type: Funds
- Remote option: Remote (global)
- Right to work requirements: Anyone can apply
- Remuneration: Not Disclosed
- Work schedule: Full-time
- Deadline: 01/12/2025
- Location: Remote (global)
ABOUT THE GIRLS FIRST FUND
Girls First Fund is a donor collaborative supported by leading philanthropic organizations and individual philanthropists who have come together to champion community-led efforts so that all girls can live free from child marriage and create their own future.
Girls First Fund is a donor collaborative supported by leading philanthropic organizations and individual philanthropists who have come together to champion community-led efforts so that all girls can live free from child marriage and create their own future.
KEY RESPONSIBILITIES
The Operations Associate will have the following responsibilities:
Grants management processes
– Support the completion of due diligence and compliance on grantee partners in partnership with program team and Senior Operations Officer.
– Support with administrative steps in GFF’s grantmaking processes in partnership with the program team, including, but not limited to:
– Support the completion of due diligence and compliance on grantee partners in partnership with program team and Senior Operations Officer.
– Support with administrative steps in GFF’s grantmaking processes in partnership with the program team, including, but not limited to:
- Conducting OFAC checks and liaising with appropriate members of the team, as needed.
- Monitoring grant payment issues and acknowledgements.
- Ensuring grant payments are released in a timely fashion, and that contingencies are met and documented in the GMS system.
- Drafting official communication to grantee partners (Bank letters, etc.) and liaising with GFF’s fiscal sponsor.
- Monitoring country inboxes, in partnership with the program team.
Operational support to the team
– Support the implementation and operationalization of GFF policies, alongside Operations Director and Senior Operations Officer.
– Monitor our Information and Recruitment email addresses and respond to or direct inquiries appropriately.
– Support management and organization of GFF SharePoint site.
– Support the payment of stipends to relevant participants in GFF events and meetings.
– Supports hiring and onboarding processes for GFF vendors and team members.
– Research operational solutions to improve communication and efficiency on the GFF team.
Travel and event logistics
– Support team members’ requests for official letters and documentation needed for travel.
– Alongside Executive Assistant and Senior Operations Officer, provide administrative and logistical support for team and staff retreats, events, team building activities, workshops, and team convenings.
Coordinate translation and interpretation requests
– In alignment with Girls First Fund’s commitment to language justice, support embedding language equity and needs into operational processes.
– Support team members’ requests for official letters and documentation needed for travel.
– Alongside Executive Assistant and Senior Operations Officer, provide administrative and logistical support for team and staff retreats, events, team building activities, workshops, and team convenings.
Coordinate translation and interpretation requests
– In alignment with Girls First Fund’s commitment to language justice, support embedding language equity and needs into operational processes.
Other Duties
– Actively participate in internal team initiatives and activities
– Carry out other duties relevant to the role, as assigned
SKILLS AND QUALIFICATIONS
– Demonstrated commitment to racial, social, and economic justice, and willingness to be in deep practice (living our values) toward creating an equitable world with an awareness of how structural issues affect our work together.
– Both a strong orientation toward collaboration and capacity to drive work independently and think creatively.
– A passion for the Fund’s work, including a commitment to community-led development, gender equality, and grassroots movement building.
– Strong problem-solving, analytical, and organizational skills.
– Excellent writing and presentation skills in English.
– Fluency and proficiency in other GFF operational languages a plus (Spanish, French, Hindi, Nepali).
– 2+ years of supporting the operational processes of a global team.
– Both a strong orientation toward collaboration and capacity to drive work independently and think creatively.
– A passion for the Fund’s work, including a commitment to community-led development, gender equality, and grassroots movement building.
– Strong problem-solving, analytical, and organizational skills.
– Excellent writing and presentation skills in English.
– Fluency and proficiency in other GFF operational languages a plus (Spanish, French, Hindi, Nepali).
– 2+ years of supporting the operational processes of a global team.
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