Executive Operations and Program Coordinator

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International Center for Research on Women (ICRW)

  • Career category: Programme/ Project design & management
  • Job type: Job
  • Experience level: 5-10 years
  • Organisation type: Think Tank
  • Remote option: No
  • Right to work requirements: Right to work required in advance
  • Remuneration: Not Disclosed
  • Work schedule: Full-time
  • Length of contract: Temporary/ Fixed-term
  • Location: Kenya
Movement building
The International Center for Research on Women (ICRW) advances rights and opportunities for women and girls to ensure a more gender-equal world. For 49 years, ICRW has been the world’s leading non-profit building evidence and promoting solutions for how to improve the lives of women, girls, and other marginalized people.
Serving the continent from its offices in Kenya and Uganda, ICRW Africa has a history of working in more than 25 African countries. To generate and provide contextually grounded evidence on four thematic focus areas—economic opportunity and security; health and sexual and reproductive rights; equitable social norms and power dynamics; and climate action—our work in the region frequently involves active collaboration with communities as well as national, regional, and international bodies.,

Primary Duties:

1. Executive & Administrative Support
  • Serve as the main administrative point of contact for the Africa Director.
  • Manage the  Director’s calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.
  • Arrange complex travel logistics, including accommodation, visas, and transportation.
  • Prepare meeting materials (agendas, presentations, briefing notes) and take accurate minutes, ensuring follow-up actions are tracked and completed.
  • Draft, proofread, and format documents, reports, and presentations to a professional standard.
  • Maintain organized office records, files, and archives for easy retrieval.
  • Support Board(s) coordination.
 
2. Program Management Support
  • Assist in coordinating program activities, workshops, and events from planning to execution.
  • Track project timelines, deliverables, and budgets, flagging issues proactively.
  • Compile program data, reports, and knowledge management resources.
  • Maintain and update program databases, mailing lists, and shared platforms (e.g., SharePoint).
 
3. Fundraising & Resource Mobilization Support
  • Maintain donor and partner contact lists, profiles, and briefing notes.
  • Compile background research, past performance data, and supporting documents for proposals and donor reports.
  • Support the preparation of fundraising materials and scheduling of donor meetings.
  • Track funding opportunities and share timely updates with the Africa Director and program team.
  • Monitor implementation of the Fundraising Strategy
 
4. Light Operations Support
  • Process expense claims, petty cash, and basic finance documentation.
Professional Experience:
  • 5 years’ experience in a senior admin or executive support role, ideally in a non-profit or research setting
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Strong written and verbal communication skills
  • Exceptional organizational skills and attention to detail
  • Highly organized, resourceful, and able to anticipate needs
  • Strong interpersonal skills and ability to work effectively with diverse teams and stakeholders
  • Proactive problem-solver who thrives in a lean, fast-moving environment

Education:
Bachelor’s degree in Social Sciences, Project Management, Business Administration, Development Studies, or a related field.

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