Executive Assistant, SRHR

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Children's Investment Fund Foundation (CIFF)

Hybrid
  • Career category: Admin
  • Job type: Job
  • Experience level: Other (specified in job description)
  • Organisation type: Funds
  • Remote option: Hybrid
  • Right to work requirements: Right to work required in advance
  • Remuneration: £36,000 GBP / yearly
  • Work schedule: Full-time
  • Length of contract: Temporary/ Fixed-term
  • Deadline: 05/09/2025
  • Location: United Kingdom
Child protection/ Children’s rights Sexual & reproductive rights (SRHR) Health
Who Are CIFF

We are an independent philanthropic organisation, with offices in Addis Ababa, Beijing, London, Nairobi and New Delhi. We work with a wide range of partners to transform the lives of children and adolescents.

Position Responsibilities

  • Act as the central point of contact for SRHR Directors in their relationships with external and internal partners, grantees, peer community and other key relationships.
  • Manage the calendars of the SRHR Directors; support the Executive Assistant with the management of the Executive Director’s calendar.
  • Support the SRHR team with event planning, including virtual events, internal team meetings and offsites. Support in the planning and co-ordination of high-level meetings, both internal and external.
  • Timely processing of expenses for the SRHR Directors.
  • Arrange travel for SRHR Directors.  Work with CIFF travel agents to organise flights, hotels, cars and visas. In time this will extend to support the wider SRHR team with travel requirements and may include occasional organisation of group travel for the team.
  • Work alongside the SRHR EA to manage the monthly SRHR Team meeting agendas and any follow up actions.
  • Promote collaborative ways of working using Office 365 office applications.
  • Proactively assist SRHR Directors, including drafting of PowerPoint presentations and Word documents and ensuring a well maintained and organised electronic filing structure.
  • Undertake projects that support the corporate agenda
  • General administrative duties, including invoice processing, and management and support for central administrative tools for the team, such as Fluxx (our grant management system), budget, pipeline, portfolio and HR tools.


Requirements

The Executive Assistant will provide comprehensive and proactive support to the Sexual Reproductive Health & Rights (SRHR) team (working alongside the SRHR Executive Assistant), the SRHR Directors and the wider SRHR team. This support will include diary management for the Directors, travel and event planning and document/information management. The position requires proficiency with office applications and in organising digital information, broad administrative skills and a high level of efficiency and proactivity.

The position will be privy to sensitive information that requires the highest level of confidentiality and judgment.  This is an excellent opportunity for an organised professional with excellent communications skills, who wants to be part of an exciting, growing and mission-driven organisation.

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