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UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

1.    Provide administrative and logistical support to the formulation and management of programmes
•    Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
•    Provide administrative support to the executing partners/responsible parties on routine delivery and reporting of programme supported activities and finances;
•    Support the organization of procurement processes including preparation of Requests for Quotation, Invitations to Bid or Requests for Proposal documents, in line with the UN Women standards, rules and regulations;
•    Support the recruitment of consultants, including longlisting, preparing desk review and interview files, drafting of interview minutes, requests for recruitments and requests for contracts and amendments;

2.    Provide administrative support to the financial management of the Programme Unit:
•    Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project; 
•    Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms; 

3.    Provide administrative support to the Programme Unit:
•    Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
•    Make travel arrangements for the Programme Team, consultants and beneficiaries, including travel requisitions and claims, vehicle and security clearance requests, travel authorizations, support processes related to visa requests, identity cards and other documents;

4.    Provide administrative support to resource mobilization:
•    Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.

5.    Facilitation of knowledge building and knowledge sharing:
•    Provide administrative support to the organization of trainings for the office personnel and partners on programme and operations related issues.
•    Participate in the trainings for the operations/programme staff on HR, procurement, travel, etc. and organizes briefings for the programme staff where necessary on new internal procedures.

6.    The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

•    Completion of secondary education is required.  

•    At least 5 years (with secondary school) or 2 years (with Bachelor’s degree) of progressively responsible experience in administrative or programme management/support is required.  
•    Experience in working in a computer environment using multiple office software packages is required.
•    Fluency in English is required.
•    Fluency in Bosnian/Croatian/Serbian is required.