Executive Assistant

|

Her First $100K

Remote (local)
  • Career category: Admin
  • Job type: Job
  • Experience level: 0-5 years
  • Organisation type: Media
  • Remote option: Remote (local)
  • Right to work requirements: Right to work required in advance
  • Remuneration: $70,000 USD-$75,000 USD / yearly
  • Work schedule: Full-time
  • Length of contract: Temporary/ Fixed-term
  • Deadline: 25/07/2025
  • Location: United States 
Economic justice
Overview

Description

Her First $100K is a financial education company and media platform on a mission to get more money into women’s hands. Through our top-rated podcast, New York Times bestselling book, online memberships, and a global community of over 5 million, we help close the gender wealth gap by building women’s net worth and self-worth. 



What you will do: 

Executive & Calendar Support 
  • Manage the CEO's calendar with attention to priorities, prep, and conflicts 
  • Coordinate internal & external meetings (briefing docs, notes, attachments, agendas, follow-ups) 
  • Lead travel booking with full itinerary development (flights, hotels, meals, etc.) 
  • Maintain confidentiality while navigating high-volume, high-urgency requests 

Operations & Admin Oversight 
  • Draft internal and external communications, team memos, and correspondence 
  • File receipts, invoices, and important documents across Finance, HR, and Legal 
  • Track event and travel budgets; process reimbursements and payments 
  • Support with tax documentation, onboarding/offboarding, SOP builds, and account maintenance 
  • Support maintaining company systems (Google Workspace, ClickUp, Airtable, Calendly, Loom, etc.) 

Visibility, Media & Brand Support 
  • Own and maintain the public relations pipeline, including generating pitch angles, correspondence with press and follow-ups 
  • Liaise with PR teams and media contacts for interviews, events, and speaking engagements 
  • Prepare briefing documents, one-sheets, outlines, and appearances 
  • Maintain and update media kits and visibility assets 
  • Support gifting, correspondence, and other brand-aligned touchpoints 

Event & Culture Coordination 
  • Coordinating with the COO, execute tasks for internal team events (booking rooms or passes for coworking days, scheduling catering or venues for retreats, booking guest speakers for Lunch & Learns, etc.) 
  • Liaise with vendors for photography, catering, AV, and venue logistics 

What you will bring: 
  • Prior experience supporting C-level executives 
  • Humility, discretion, and excellence in your work 
  • Strong written communication skills and emotional intelligence 
  • Ability to understand the goals of all parties involved and how your role contributes to meeting the goals. 
  • Excellent written and verbal communication skills. 
  • Fluent in platforms like Google Workspace, ClickUp, AirTable, Slack, and Calendly (or ability to watch SOPs and tutorials to learn quickly)
  • Familiarity with CRM tools and project management platforms 
  • A pulse on team culture and experience, facilitating people-centered moments 
  • Experience in marketing, media, PR, or startup operations is a bonus 

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