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- Career category: Admin
- Job type: Job
- Experience level: 0-5 years
- Organisation type: Media
- Remote option: Remote (local)
- Right to work requirements: Right to work required in advance
- Remuneration: $70,000 USD-$75,000 USD / yearly
- Work schedule: Full-time
- Length of contract: Temporary/ Fixed-term
- Deadline: 25/07/2025
- Location: United States
Economic justice
Overview
Description
Her First $100K is a financial education company and media platform on a mission to get more money into women’s hands. Through our top-rated podcast, New York Times bestselling book, online memberships, and a global community of over 5 million, we help close the gender wealth gap by building women’s net worth and self-worth.
What you will do:
Executive & Calendar Support
- Manage the CEO's calendar with attention to priorities, prep, and conflicts
- Coordinate internal & external meetings (briefing docs, notes, attachments, agendas, follow-ups)
- Lead travel booking with full itinerary development (flights, hotels, meals, etc.)
- Maintain confidentiality while navigating high-volume, high-urgency requests
Operations & Admin Oversight
- Draft internal and external communications, team memos, and correspondence
- File receipts, invoices, and important documents across Finance, HR, and Legal
- Track event and travel budgets; process reimbursements and payments
- Support with tax documentation, onboarding/offboarding, SOP builds, and account maintenance
- Support maintaining company systems (Google Workspace, ClickUp, Airtable, Calendly, Loom, etc.)
Visibility, Media & Brand Support
- Own and maintain the public relations pipeline, including generating pitch angles, correspondence with press and follow-ups
- Liaise with PR teams and media contacts for interviews, events, and speaking engagements
- Prepare briefing documents, one-sheets, outlines, and appearances
- Maintain and update media kits and visibility assets
- Support gifting, correspondence, and other brand-aligned touchpoints
Event & Culture Coordination
- Coordinating with the COO, execute tasks for internal team events (booking rooms or passes for coworking days, scheduling catering or venues for retreats, booking guest speakers for Lunch & Learns, etc.)
- Liaise with vendors for photography, catering, AV, and venue logistics
What you will bring:
- Prior experience supporting C-level executives
- Humility, discretion, and excellence in your work
- Strong written communication skills and emotional intelligence
- Ability to understand the goals of all parties involved and how your role contributes to meeting the goals.
- Excellent written and verbal communication skills.
- Fluent in platforms like Google Workspace, ClickUp, AirTable, Slack, and Calendly (or ability to watch SOPs and tutorials to learn quickly)
- Familiarity with CRM tools and project management platforms
- A pulse on team culture and experience, facilitating people-centered moments
- Experience in marketing, media, PR, or startup operations is a bonus
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