Bookkeeper

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Sonke Gender Justice

  • Career category: Finance
  • Job type: Job
  • Experience level: 5-10 years
  • Organisation type: Civil Society
  • Remote option: No
  • Right to work requirements: Right to work required in advance
  • Remuneration: R330,000 ZAR / yearly
  • Work schedule: Full-time
  • Length of contract: Temporary/ Fixed-term
  • Deadline: 11/05/2025
  • Location: South Africa
Movement building Sexual & reproductive rights (SRHR) Health
About Sonke 

Founded in 2006, Sonke is a women’s rights organisation that is committed to feminist principles, using a rights-based and gender transformative approach to achieve human rights and gender justice. 

About the Position

The Bookkeeper will assist the Finance Team with maintaining a set of accounts from source documentation to books of prime entry. He/she will ensure compliance with Sonke’s finance policies and procedures. The incumbent will primarily be responsible for processing financial transactions on Pastel Evolution, i.e., cashbooks, processing journals, assisting in loading segments, loading budgets, staff advance reconciliations, bank reconciliations. He/she will assist with the drafting of donor reports and audits (annual and donor). 

Key duties and responsibilities

  1. Compliance
  2. Ensure compliance with the Sonke financial policies and procedures
  • Staff Advances
  • Follow up on outstanding cash advance recons with staff.
  • Check and reconcile slips/receipts against recon sheet.
  • Follow up with managers/budget holders for authorization when necessary.
  • Prepare an outstanding staff advance recon schedule and email to staff twice a month.
  • Forward and follow up on queries and discrepancies.
  • Process staff advance recon journals on Pastel Evolution.
  • File the final advance reconciliation against payment requisition.
  • Complete Staff Debtors Reconciliation monthly.
  • Transacting Processing
  • Capture all payments on Pastel Evolution within five working days of transaction having been processed.
  • Capture month-end transactions (including deposits and other payments like bank charges, statutory payments and credit card payments, etc.).
  • Reconcile bank accounts monthly.
  • Process journals (donor reallocations, correction of errors and accruals).
  • Check for supplier invoices that are not reflected on Pastel.
  • Deactivate donor codes on Pastel (this can be up to or more than 200 segments or line items per donor).
  • Loading account segments on pastel
  • Loading budgets
  • Check if closed donor codes have entries captured pre- or post- project period.
  • Financial Reports
  • Assist with preparation of donor reports.
  • Assist with monthly project reports.
  • Audits
  • Assist in the preparation for the annual audit and additional donor audits.
  • Gathering of relevant documents as requested by the auditors.
  • Preparation of year end schedules and compile all other documentation required by the external auditors.
  • Prepare for the annual audit to ensure records are up to date and on hand.
  • Administration
  • Maintain files of the finance department (filing of journals, bank reconciliations, telegraphic transfers and donor reports on a monthly basis).
  • Attending all staff meetings, staff retreats and staff trainings as required.
Qualifications and experience

  • Certificate or degree in financial management or bookkeeping or extensive experience.
  • Minimum of 5 years’ experience in working as a bookkeeper/accountant of a medium sized South African NGO.
  • Working experience with Pastel Evolution.
  • Strong understanding of financial management principles.
  • Experience with audit requirements.
  • Proven initiative and ability to take on and complete projects.
  • Proficient in MS Excel.
  • Knowledge of SARS policies and processes.
  • Knowledge of the Income Tax Act.

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