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ABOUT IWDA

IWDA is an Australia based organisation, resourcing diverse women’s rights organisations, primarily in Asia and the Pacific, and contributing to global feminist movements to advance our vision of gender equality for all.

KEY RESPONSIBILITIES

1. Administrative support to the Chief Executive Officer (60%)
• Coordinate and track correspondence on behalf of the CEO
• Manage the CEO’s diary, liaison and planning for appointments and workload
• Prepare the CEO for all internal/external meetings and follow up meetings once they have occurred to maximise IWDA’s reputation and collaboration
• Support CEO written communications and speech writing, including research briefings, coordinating teams for timely and quality communications in public facing channels
• Oversee internal communications from the CEO’s office to facilitate and track effective and timely communication between CEO and staff
• Coordinate travel logistics for the CEO, domestic and international
• Support the monitoring and tracking of Executive budget
• Administer the CEO’s financial acquittals including receipts and reimbursements • Provide other administrative support as required

2. Support to the IWDA Leadership team, Board and Company Secretary (25%)
• Schedule and coordinate Board, Committee and Leadership Team meetings
• Draft agendas, coordinate papers/speakers, and minute Leadership Team meetings
• Support the CEO to draft agendas, coordinate papers and meeting support for Board meetings
• Coordinate and track production of briefing packs for Board and Committee meetings
• Coordinate and assist with creation of strategic and operational plans and related evaluation processes
• Coordinate monitoring, evaluation and learning data for the CEO office
• Maintain executive administration systems and stakeholder information management
• Contribute to the continuous improvement of processes and procedures
• Coordinate induction of new Board members

3. Organisational compliance (10%)
Maintain IWDA Governance Framework, including by 
• Supporting organisational compliance with the ACFID Code of Conduct Self-Assessment and preparations for DFAT re-accreditation 
• Other compliance work as required  

4. Other (5%) 
• Actively contribute to and participate in organisational wide development activities As with all employees, the role holder will also contribute to IWDA organisational processes as appropriate to their seniority in the organisation. 

SELECTION CRITERIA Technical Experience Behavioural Capabilities 

 Essential 

1. At least 3 years’ experience in a similar role, demonstrated experience providing executive/senior management support, including knowledge of executive level administration practices and systems and working with a Board 
2. Excellent communication skills, including the ability to adapt writing and presentation style for a range of audiences and purposes including correspondence, minute taking and preparation of briefing papers 
3. Well-developed interpersonal and relationship management skills with the ability to liaise with all stakeholders in a confident and professional manner 
4. Exceptional organizational skills and attention to detail; planning and timemanagement skills and proven ability to manage and meet competing deadlines. 
5. Ability to work independently and demonstrate professional discretion 
6. Advanced computer skills (MS Office suite) and ability to quickly learn new systems