Operations Officer

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African Women's Development Fund (AWDF)

Remote (local)
  • Location: Central Africa, East Africa, Northwest and Northeast Africa , Southern Africa
  • Career category: Admin, Finance, Logistics/ Procurement
  • Job type: Job
  • Humanitarian or Development: Development
  • Experience level: 5-10 years
  • Organisation type: Funds
  • Remote option: Remote (local)
  • Right to work requirements: Right to work required in advance
  • Remuneration: $24,824 USD-$43,443 USD / yearly
  • Work schedule: Full-time
  • Length of contract: Temporary/ Fixed-term
  • Deadline: 11/12/2024
  • Location: Central Africa, East Africa, Northwest and Northeast Africa , Southern Africa
Movement building
Background 

As a pan-African feminist fund, the African Women’s Development Fund (AWDF) resources, strengthens and upholds women’s rights and feminist organisations and movements across Africa, in order to make gender justice a reality for all on our continent and worldwide. 

Specific Duties 

Salesforce Data and System Administration 

  • Serve as the Administrator and support the  redesign and maintenance of   - Salesforce  and other technology improvements  plans  and timelines,  communication, systems testing and troubleshooting, documentation and training  
  • Administer the current and future resourcing and donor management database  systems in Salesforce including managing data quality, retrieval, coding and  reporting  
  • Customise  resourcing templates as well as online forms on Salesforce or any other online sites in English, French, and possibly Portuguese and Arabic. 

Grant Management and Programmes Support

  • Support the Resourcing  team to monitor grants portfolios as well as  track grantees at various grant stages 
  • Support Agency and Resilience team to track organisations (pre  applicant and/or grantee) at various stages and ensure links  between Agency and Resilience  and Resourcing 
  • Monitor and document the  Resourcing workflow processes, forms,  templates, reports and data to assure full compliance with internal  controls 

Donor Management support 

  • Work closely with the Partnerships and Philanthropy ( P & P) team to track donor  funding allocations (specifically donor spending and grant conditions throughout the grant period
  • Support the P&P team to create reports and dashboards for analysis to help management to effectively track donor spending and allocations
Project management 

  • Work closely with the DoO and DoP in organisation-wide project management through the project management tool tracking and collaborations to ensure AWDF delivers on its commitments both internally and  externally 
  • Support the maintenance of an integrated platform between the grants database and the resource mobilisation database etc
  • Ensure relevant AWDF Staff receive on-going training and  support on use of the Salesforce system and project management tools
Knowledge,  Learning and Evaluation

  • Keep abreast of relevant systems updates, share knowledge  and learning with team members and other internal and external  stakeholders as appropriate 
  • Produce information and analysis about AWDF’s grants and  other Programmes  processes and other project updates 
  • Work with the Impact and Learning team to ensure the system supports the  collection, analysis and storage of data and information for efficient  and robust monitoring, evaluation and learning.  
 
Qualifications 

  • Bachelor's degree or other relevant qualification. 
  • At least 5 years relevant working experience  with Salesforce and any project management tools etc.
  • Minimum of two years of experience as a Salesforce administrator : Salesforce Admin (ADM201 and ADM211) certified 
  • General experience in working in the development/ human rights fields in Africa; experience of  working in grant making and management will be advantageous 
  • Excellent command of oral and written English  

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