Project Assistant, Gender Mainstreaming in Institutions

|

United Nations Development Programme (UNDP)

  • Career category: Programme/ Project design & management
  • Job type: Job
  • Humanitarian or Development: Development
  • Experience level: 5-10 years
  • Organisation type: Inter-governmental
  • Remote option: No
  • Right to work requirements: Nationals-only contract
  • Renumeration: Not Disclosed
  • Work schedule: Full-time
  • Length of contract: Temporary/ Fixed-term
  • Deadline: 21/10/2024
  • Location: Montenegro 
Generic (e.g. 'gender focal point' role Gender equality and Social inclusion (GESI)
Background
 UNDP provides comprehensive support to help align national policies with international gender equality standards. Central to this effort is the UNDP Gender Equality Seal, a framework designed to embed gender perspectives into institutional practices and governance. 


Duties and Responsibilities 
Ensure overall administrative, logistics and accounting support to implementation/delivery of different aspects of the project work:   
  • Draft routine correspondence, facsimile, memoranda and reports from oral instructions, previous correspondence or other available information sources, in accordance with the standard office procedures, and ensure appropriate follow-up; write minutes from the meetings; provide translation/interpretation services into English and vice versa, when needed.  
  • Assist the M&E officer in matters related to M&E and knowledge resources management and in the preparation of progress reports. The project teams report progress twice a year to the donors, at least once a year to the Project Boards, and continuously to the CO management, and the task is to support these reporting processes with continuous track record of implemented activities.  Assist in the preparation of substantive progress and financial plans and reports; 
  • Ensure all project documentation (progress reports, consulting and other technical reports, minutes of meetings, etc.) are properly maintained in hard and electronic copies in an efficient and readily accessible filing system, for when required by the Project Boards, Technical Advisory Committee, UNDP, project consultants;  
  • Provide logistical support to the Gender Equality portfolio of projects and ensure provision of adequate secretarial and interpretation facilities (organization of Projects’ events, meetings and study tours, travel arrangements, arrangement of shipments, project vehicles maintenance, conference facilities arrangements, visits of experts, timely processed daily subsistence allowances, etc.); 
  • Maintain day-to-day communication with Operations Unit regarding the projects related administration matters: procurement, human resources, travel and finance matters; provide administrative support regarding recruitment of experts and procurement of goods and services under the Projects; 
  • Provide support to procurement processes related to the implementation of projects in hand: enter project procurement plans in Quantum, provide support to organization of procurement processes including preparation of tender documents, provide support to organization of the tendering and contracting procedure
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.  

Required Skills and Experience
  • Secondary education is required.
  • University Degree (Bachelor´s degree) in social sciences, Economics, Management or related sciences will be given due consideration, but is not a requirement.
  • Minimum 5 years (with Secondary education) or 2 years (with Bachelor´s degree) of progressively responsible administrative, financial administration experience is required.
  • Fluency in English and Montenegrin is required.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages.

*When clicking on “Apply”, you will be redirected to the original job announcement and details

Apply

*There are individuals who may use GenderJobs.org name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. GenderJobs.org does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. If you suspect that you have been a victim of fraud from someone pretending to be GenderJobs.org, please contact us at [email protected]