Senior Officer, Gender & Economic Inclusion
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European Bank for Reconstruction and Development (EBRD)
Hybrid- Career category: Programme/ Project design & management
- Job type: Job
- Humanitarian or Development: Development
- Experience level: Other (specified in job description)
- Organisation type: Development Bank
- Remote option: Hybrid
- Right to work requirements: Right to work required in advance
- Renumeration: Not Disclosed
- Work schedule: Full-time
- Length of contract: Temporary/ Fixed-term
- Deadline: 21/10/2024
- Location: United Kingdom
Background
G&EI consists of a team of around 50 human capital and gender experts / economists and has the main objective of delivering the EBRD’s Gender and Equality of Opportunity Strategies and designing and implementing future updates of both. G&EI is part of the Policy Strategy Delivery Department (PSD) that supports the Bank in increasing its impact through enhanced operations and policy engagements. PSD does this by promoting policy reforms and impact across a range of priority areas, including economic governance, digitalisation, capital markets, as well as GEI, and by providing political and economic assessments for the EBRD region.
Facts / Scale
The Senior Officer undertakes some or all of the following:
- Diary and overall administrative support to G&EI Director
- Administrative support, including travel/expenses, procurement, TC, event and meeting support to G&EI department
- Budget management support to G&EI Director
- The Senior Officer manages their own work, whilst dealing with queries and resolving issues independently (escalating more complex issues to their line manager)
No direct reports
Accountabilities and Responsibilities
Administration:
- Manage internal/external correspondence/requests including drafting responses for review, forwarding for action within the team and interfacing with other departments to ensure that follow-up action is taken
- Coordinate required facilities, catering and technical assistance for internal/external meetings/training sessions, including venue sourcing, as well as billing arrangements.
- Arrange elements of travel according to EBRD policy including arranging visas, accommodation, ordering currency and preparing itineraries as well as claiming expenses.
- Diary management – arranging internal and external meetings, conference calls and responding to meeting requests on behalf of the team
- Depending on RO, may act as a visa coordinator for all the matters of visas including co-operation with the Foreign Ministry, all the visa support for travelling staff from HQ and locally foreign based staff.
Consultancy and TC support:
- Support the processing of consultant contracts, including organising of invoicing and payments, to ensure the process runs smoothly.
- Support preparation of TC (technical cooperation) assignments including procurement, organising of invoicing and payments, PO reconciliations.
Budget:
- Proactively manage and monitor the budget and review all charges to the team’s budget, as Budget Officer, to ensure the accuracy of all financial details and compliance with the Bank’s procedures
- Raising Purchase Orders and paying suppliers
- Arranging cost recovery from donor funds where applicable
Knowledge, Skills and Experience
A degree and/or equivalent business experience. A recognised secretarial or business qualification would be useful, but is not essentialFluent English, with excellent written and oral communication skills
Knowledge of another language, both written and spoken, would be useful
Excellent written and oral communication skills
Relevant experience in a similar role
Good level of numeracy, strong organisational, administrative and analytical skills
Self-motivated with the ability to work independently and prioritise and schedule tasks
Attention to detail and eye for accuracy
Knowledge of another language, both written and spoken, would be useful
Excellent written and oral communication skills
Relevant experience in a similar role
Good level of numeracy, strong organisational, administrative and analytical skills
Self-motivated with the ability to work independently and prioritise and schedule tasks
Attention to detail and eye for accuracy
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