Project & Financial Administrator

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Women Engage for a Common Future (WECF)

Hybrid
  • Career category: Finance, Fundraising/ Grant management
  • Job type: Job
  • Humanitarian or Development: Development
  • Experience level: 0-5 years
  • Organisation type: Civil Society
  • Remote option: Hybrid
  • Right to work requirements: Right to work required in advance
  • Renumeration: $2,560-$3,520 / monthly
  • Work schedule: Part-time/ Pro-rata
  • Length of contract: Temporary/ Fixed-term
  • Deadline: 16/09/2024
  • Location: Netherlands, Utrecht
Economic justice Movement building
Who are we?

WECF (Women Engage for a Common Future) is a network of around 250 organisations in approximately 70 countries. With our activities aimed at capacity building, policy influence, and campaigns, we strengthen the position of women – in all their diversity so that they are a force for sustainable change. Together with our partners worldwide, we demonstrate that another world is possible and build an eco-feminist movement for a just and clean future. 

RESPONSIBILITIES

Accounting and financial project support:
  • Booking in the general ledger of all income and expenses, including memorial bookings, most of which are project related;
  • Checking of expense statements, or invoices of partners; project coordinators are responsible for validating those based on budgets.
  • Checking and preparing weekly payments, and monitoring timely approval by budget holders;
  • Checking, booking and archiving financial reports from partners, including partners in the Global South;
  • Creating financial interim and final project reports and overviews for donors, in co-operation with project managers;
  • Providing support and advice to project managers and other staff on project-budgets and other finance matters;
  • Handling (limited) invoicing and accounts receivable management;
  • Maintaining an overview of a correct and closed administration, including annual ‘reconciliation letters’ with the other three WECF offices;
  • Keep the Pluriform administration up to date, test annual upgrades, create new projects;
  • Timely and accurate provision of requested information for annual and project audits and to grant providers;
  • Strengthening internal controls and updating the Financial Procedures handbook
  • Playing a role in switching from Pluriform to Exact, as partly externalised administration.

Automation, innovation, and coordination between international offices:
  • Handling limited VAT-administration and annual declaration according to EU rules;
  • Collecting and providing data for externalised payroll administration (LoonLoket);
  • Limited staff and personnel administration (pension fund, absence regulations).

ICT tasks:
  • Addressing ICT problems and involving the (external) ICT manager where necessary, ensuring the safety and stability of ICT systems;
  • Administrator of Windows Sharepoint and Office 365, such as creating and deleting user accounts;
  • Innovating and collaborating with external experts to strengthen automation;
  • Coordinating ICT tasks with the other three WECF offices.

 
DO YOU RECOGNISE YOURSELF IN THIS?
  • Completed Secondary / higher vocational education (MBO/HBO) or comparable education level;
  • Minimum PDB (Practical Diploma in Bookkeeping), preferably also MBA (Middle Business Administration);
  • Several years of accounting experience in a professional organisation;
     Able to work with a fairly complex administration, including projects, and cost centers;
  • Familiar with subsidised projects or willing to learn;
  • Experience with Pluriform by Matthat is a plus; as well as Exact (on-line);
  • Inventiveness and a critical work attitude;
  • Good command of English is required
  • Affinity with sustainable development goals, climate, environment, and women’s rights;

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