Senior Event Manager

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WILD Network

Remote (local)
  • Career category: Admin, Logistics/ Procurement, Programme/ Project design & management
  • Job type: Job
  • Humanitarian or Development: Development
  • Experience level: 5-10 years
  • Organisation type: Civil Society
  • Remote option: Remote (local)
  • Right to work requirements: Right to work required in advance
  • Remuneration: $67,000 USD-$85,000 USD / yearly
  • Work schedule: Full-time
  • Length of contract: Temporary/ Fixed-term
  • Deadline: 31/08/2024
  • Location: United States 
Economic justice Leadership Movement building
About The WILD Network
The WILD Network is a leading hub for leadership career development and community building in the global development, humanitarian, and social impact sectors. We empower individuals to achieve their full leadership potential and assist organizations in fostering inclusive leadership cultures. cultures.

About the Opportunity
The WILD Network seeks a highly organized, detail-oriented, and personable Event Manager to oversee our public events and private convenings. Reporting to the Senior Director, this full-time role is vital to our growing team. Key responsibilities include planning, executing, and analyzing the performance of our virtual and in-person events, focusing on maintaining operational excellence.

Key Responsibilities:
Event Planning
Lead the optimization of the Whova online conference platform. Develop in-depth familiarity with its features to enhance the customer experience, including event agenda, networking opportunities, interactive sessions, exhibitor and sponsor engagement, virtual career fairs, and analytics.
  • Lead and oversee all event logistics.
  • Coordinate speaker engagements and manage the events calendar.
  • manage event budgets, including reporting on purchases, contracts, vendors, invoices, and expenses.
  • Prepare run-of-show documentation and Edit, prepare, format, distribute, and manage event invitations and registrations.
  • Ensure accessibility accommodations and coordinate additional event elements such as photography, videography, and interpreters.
  • Configure event venues and generate day-of staffing plans.

Community and Partner Support
  • Research and secure event sponsorship, managing sponsor relations.
  • Serve as the main point of contact for sponsoring organizations.
  • Oversee knowledge sharing between delegation leaders and plan logistics for knowledge exchange webinars.
  • Manage the WILD Fellows program (scholarship recipients).

Event Execution and Analysis
  • Manage and run virtual events, working with program and studio production teams.
  • Represent WILD at events, greeting and interacting with attendees.
  • Provide oversight, direction, and troubleshooting for day-of staff.
  • Lead the improvement and development of event management processes and systems.
  • Advise stakeholders on creative event ideas and best practices.
  • Generate and analyze event-related metrics.
  • Monitor Q&A and comments from virtual participants.

Communications
  • Maintain and manage databases in MailChimp.
  • Coordinate e-announcements in conjunction with the Communications Team.
  • Program weekly on-demand videos.
  • Keep the Communications Director informed of dates in the events calendar.
  • Update WILD event websites and liaise with external designers for complex updates.

Qualifications:
  • BBA in Event Management, BA in Event Management, Certificate in Event Management, or equivalent experience.
  • Minimum of five years of event management and sponsorship experience, preferably in nonprofit or university settings; hotel and hospitality experience is a plus.
  • Experience organizing at least two virtual events with 500+ participants and 25+ speakers on platforms such as Cvent, Whova, or Hopin.
  • Experience organizing at least two in-person events with 200+ participants and 25+ speakers.
  • Experience in marketing and sales presentations to small groups.
  • Experience in the global development, humanitarian, or social impact industry is an asset.
  • Experience organizing community/network building and inclusive events.
  • Proficiency in office and teleconferencing technology, including Google Suite, Microsoft, Zoom, and other webinar platforms.
  • Experience with MailChimp, Wordpress, Whova, Asana, or equivalent applications.

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