Senior Coordinator

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Just Associates JASS

  • Career category: Programme/ Project design & management
  • Job type: Job
  • Humanitarian or Development: Development
  • Experience level: 5-10 years
  • Organisation type: Civil Society
  • Remote option: Not Specified
  • Right to work requirements: Right to work required in advance
  • Remuneration: Not Disclosed
  • Work schedule: Full-time
  • Length of contract: Temporary/ Fixed-term
  • Deadline: 19/04/2024
  • Location: United States 
Leadership Movement building
JASS is a feminist movement support organisation that strengthens the voice, visibility, leadership and collective organising power of women for a just and sustainable world for all. We equip and strengthen the leadership and organising capacity of women leaders and their organisations in Mesoamerica, Southeast Asia, and Southern Africa.

Responsibilities
Executive Support
●      Planning and coordinating the ED schedule including ensuring pace and balance; responding to and prioritising requests for meetings and rescheduling when necessary; resolving any scheduling issues across the JASS ecosystem; preparing attendees by sharing virtual meeting details and objectives; keeping the ED well informed of and prepared for upcoming commitments.
●      Triaging email follow up and using judgement and discretion to resolve/respond to certain requests or problems (engaging other staff as needed); drafting acknowledgement letters; and internal and external written correspondence on her behalf.
●      Supports the ED in meetings by where necessary taking notes and assuming responsibility for tracking and timely follow-up and completion of action items.
●      Completes a broad variety of administrative tasks on behalf of the ED including: creating and maintaining virtual filing system and data records; expense reports; timesheets; contracts and arranging travel plans, itineraries, per diem requests and agendas. 

Board Support and Liaison
●      Serves as the EDs administrative liaison to the Board including maintaining discretion and confidentiality in relationships with all members.
●      Assists Board Co-Chairs as needed and supports the recruitment and orientation of new Board members.
●      Manages the scheduling and preparation for Board meetings including supporting the timely development and sharing of agenda and supporting materials.


Support for MCT and Joint Leadership Team
●      Supports the coordination of senior leadership teams (MCT and JLT) including agenda setting and sharing, scheduling and supporting preparation for meetings, ensuring information flow, management of documents, taking minutes, tracking and following up on action items.
●      Contributes to regularising and maintaining the organisational cycle by scheduling and supporting preparation for planning processes and maintaining an organisation-wide updated calendar.

Qualifications, Experience, Competencies (Knowledge / Skills / Ability)
●      A deep desire to work in an organisation whose mission and culture are rooted inmovement building, a centering of the majority world with an intersectional feminist and transformative approach to equity and justice.
●      High level of executive administration and project management skills, acquired through an accredited college and/or 5-7 years of relevant work experience.
●      A do-er with exceptional organising, strategic thinking and analytical skills. Ability to hold the big picture, while never letting the details slip through the cracks.
●      Ability to achieve high-performance goals and meet deadlines in a fast-paced environment with a commitment to excellence on a consistent basis; to work independently and manage multiple demands with a combination of focus and agility.
●      English fluency and excellent written, oral and virtual communication, presentation and negotiation skills with an understanding of the importance of both method and timing in communication; Spanish fluency a strong plus.

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