Special Projects Officer

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Women's Link Worldwide

Remote (global)
  • Career category:Programme/ Project design & management
  • Job type:Job
  • Humanitarian or Development:Development
  • Experience level:5-10 years
  • Organisation type:Civil Society
  • Remote option:Remote (global)
  • Right to work requirements:Anyone can apply
  • Salary: $ 24000-54000 / yearly
  • Work schedule:Full-time
  • Length of contract:Temporary/ Fixed-term
  • Location:Remote (global)
Gender-based violence (GBV) Movement building Sexual & reproductive rights (SRHR) Health
Who we are

Women's Link Worldwide (WLW) was founded on the principles of intersectional feminism, anti-racism, anti-colonialism, and Global South leadership, our organization is deeply rooted in the mission of advancing feminist movements across Latin America and the Caribbean, East Africa, and Europe. With a robust network comprising over 60 national partners and 40 regional and global coalitions, we strive to dismantle oppressive systems and rebalance power dynamics. Our approach centers on transforming the feminist strategic litigation landscape, breaking down legal barriers, and amplifying the voices of marginalized communities within the legal sphere.


Key Responsibilities

Project Management (80%)

  • Serve as an internal project management consultant, aiding in the development and deployment of project management methodologies and tools.

  • Offer project management and administrative assistance for initiatives overseen by the Executive Director and/or leadership team, encompassing strategic planning, consultant oversight, capacity-building endeavors, projects with the Board of Directors, and special events.

  • Collaborate with the Executive Director and/or leadership team to establish and maintain plans and schedules for organizational operations, including work plans, research endeavors, and special events.

  • Direct Women’s Link team members in the design and execution of special projects, while overseeing project budgets.

Executive Support (20%)

  • Oversee the Executive Director's schedule and meetings, handling all logistics such as scheduling, agenda distribution, material dissemination, invitation management, reminders, and note-taking as required.

  • Manage the entirety of travel arrangements for the Executive Director, including scheduling meetings, providing necessary briefings, creating itineraries, and overseeing expenses.

  • Handle Executive Director communications, including email screening, drafting, creation of talking points, and CRM contact management.

  • Stay abreast of Women’s Link’s activities and advancements across regions, offering immediate support during the Executive Director's absence, meetings, or for urgent updates and communications.

  • Meticulously develop, review, proofread, and assist with various materials, ensuring accuracy and completeness of documents, reports, memos, presentations, and other items.

  • Actively participate in meetings and maintain comprehensive records of agendas, notes, action items, and outcomes.


Experience and Qualifications

  • Minimum 5 years of experience in a similar role, with significant project management responsibilities, preferably within an international organization.

  • Thorough understanding and experience in feminist, antiracist, and anticolonial values within transnational contexts. Exemplifies integrity, credibility, and dedication to the mission of WLW.

  • Strong verbal and written communication skills in English and Spanish.

  • Exceptional organizational skills with acute attention to detail. Ability to multitask and make timely, critical decisions, adept at performing under pressure.

  • Highly collaborative with excellent interpersonal skills, capable of engaging with individuals at all organizational levels, external partners, and grantees. Embraces a mindset of continuous learning.

  • Demonstrated discretion and attention to confidentiality and information security.

  • Proficient in Microsoft Office, Adobe, and project management software. Preferred training and certification in project management, such as Agile or PMP. 

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