The GM is responsible for implementing the legal, technical, and operational components of select grantmaking portfolios representative of strategic grants across the foundation’s two programs: Social Justice (to advance legal rights, safety, and cultural acceptance for LGBTQ people) and Great Apes & Gibbons (to ensure the conservation and well-being of the world’s great apes and gibbons). These portfolios include international and U.S. grants. Managing grant compliance and related operations is the core function of the GM role.
Responsibilities of the role to select grantmaking portfolios are:
• Ensuring grants are compliant with IRS and institutional regulations and requirements, including requirements for international grants.
• Providing ongoing technical assistance and training related to both technical and policy aspects of Arcus grantmaking to grantees.
• Providing input on resources for internal staff and grantseekers to understand the foundation’s grantmaking policies and practices
• Maintaining electronic grant file documentation.
• Preparing grant information for the foundation’s annual audit.
• Generating and overseeing the execution of grant agreement letters.
• Conducting legal compliance reviews of LOIs, proposals, and grantee reports; and
• Ensuring grantmaking policies and procedures are consistently applied.
Meeting these responsibilities requires:
• Providing active support to program staff by providing input and guidance on structuring grants and attending program team meetings and site visits to deepen competency in program areas.
• Providing active support to grantees through ongoing technical assistance and updating resources for grantseekers as requested by the Senior Director.
• Ongoing analysis of grant records and reports, including grant financial reports, and working with program staff and/or grantees if there is a problem or compliance issue; and conducting analysis of grant structure and budgets and recommending action to program staff.
• Active engagement in the philanthropic sector to keep current on new regulations and best practices.
Qualifications and Competencies
• BA/BS degree or equivalent experience required, Master’s degree or equivalent experience preferred.
• Significant experience in philanthropy or the nonprofit sector with a minimum of 7-10 years of grants management involvement required, ideally in positions of increasing responsibility and with crossfunctional exposure.
• Demonstrated knowledge of U.S. private foundation IRS regulations governing grantmaking in a nonprofit and/or private foundation environment, including experience managing international and U.S.
domestic grant portfolios.
• Mastery of grants management system programs, preferably Fluxx, and in using grant systems and processes.
• Data, information, and knowledge management understanding, and ability to follow related processes.
• Understanding of and commitment to the foundation’s program areas, mission, and values, including knowledge or experience in conservation or social justice, demonstrated through prior work or volunteer experience.
• Excellent written and verbal communication skills.
• Must be extremely well organized with great attention to detail. Must enjoy the challenges of taking an ambiguous project vision or goal and translating it into concrete objectives and steps.
• Experience managing project budgets.
• Demonstrated ability to excel in a fast-paced environment with competing priorities, while remaining flexible and proactive.