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 | 1.     Administrative support to the Chief Executive Officer
•        Coordinate and track correspondence on behalf of the CEO
•        Manage the CEO’s diary, liaison and planning for appointments and workload
•        Prepare the CEO for all internal/external meetings and follow-up meetings once they have occurred to maximise IWDA’s reputation and collaboration
•        Support CEO written communications and speech writing, including research briefings and engagement in social media
•        Facilitate and track effective and timely communication between CEO and staff
•        Establish and maintain working relationships with key IWDA stakeholders and supporters
•        Coordinate travel logistics for the CEO, domestic and international
•        Support the monitoring and tracking of the CEO budget
•        Administer the CEO’s financial acquittals including receipts and reimbursements
•        Provide other support as required
2.     Support to the IWDA Leadership team, Board and Company Secretary
•        Schedule and coordinate Board, Committee and Leadership Team meetings and draft agendas and minute these meetings 
•        Draft agendas and minutes Board, Committee and Leadership Team meetings 
•        Track and facilitate timely and quality Board processes and communications to support effective working relationships between senior staff and Board Directors 
•        Support and contribute to organisational communications to enhance information sharing and knowledge management 
•        Coordinate and track production of briefing packs for Board and Committee meetings 
•        Coordinate and assist with the creation of strategic and operational plans and related evaluation processes 
•        Coordinate monitoring, evaluation and learning data for the CEO's office 
•        Coordinate and track IWDA’s risk management processes to administer the system  

•        Maintain executive administration systems and stakeholder information management
•        Contribute to the continuous improvement of processes and procedures
•        Coordinate induction of new Board members
•        Coordinate annual IWDA Board Retreat, leadership team planning days and other events as required
•        Support the monitoring and tracking of the Board budget
•        Maintain Board Portal, members' register of records and other relevant information
3.     Organisational compliance
Maintain the IWDA Governance Framework, including by
•        Supporting organisational compliance with the ACFID Code of Conduct Self-Assessment and preparations for DFAT re-accreditation
•        Tracking and coordinating IWDA’s policy review and development cycle and accurately maintain and update the Policy Register
4.     Other
•        Actively contribute to and participate in organisational-wide development activities

Requirements
1.      Demonstrated experience providing executive/senior management support, including knowledge of executive-level administration practices and systems and working with a Board
2.      Excellent communication skills, including the ability to adapt writing and presentation style for a range of audiences and purposes including correspondence, minute taking and preparation of briefing papers
3.      Well-developed interpersonal and relationship management skills with the ability to liaise with all stakeholders in a confident and professional manner
4.      Exceptional organizational skills and attention to detail; planning and time management skills and proven ability to manage and meet competing deadlines.
5.      Ability to work independently and demonstrate professional discretion
6.      Advanced computer skills (MS Office suite) and ability to quickly learn new systems