Senior Grants and Finance Officer

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ILGA-Europe

Hybrid
  • Career category: Programme/ Project design & management
  • Job type: Job
  • Humanitarian or Development: Development
  • Experience level: Not specified
  • Organisation type: Civil Society
  • Remote option: Hybrid
  • Right to work requirements: Anyone can apply
  • Remuneration: €61,610 EUR-€65,111 EUR / yearly
  • Work schedule: Full-time
  • Length of contract: Temporary/ Fixed-term
  • Deadline: 27/12/2023
  • Location: Belgium
Intersex rights LGBTQI+ rights/ SOGIESC Trans rights
Re-granting
  • To ensure smooth and effective financial management of sub-grants awarded by ILGA-Europe: supporting the design of calls, assessment of proposals, contracting grantees, building understanding of their operations and relationships with them, providing support on their financial management, verification of their reports to ensure that grantee expenditures are in-line with rules, regulations and internal control processes.
You will also make sure the overall financial management of re-granting programmes is smooth and effective, incl. through: proper compilation and filing of grants-related information, documentation and reporting, developing and overseeing grant processing timelines, providing periodical reconciliations of financial information related to re-granting

  • To support the strengthening of the LGBTI movement in the region through enhancing the capacities of grantees in relation to compliance and financial management, and their ability to retain and manage external funding: designing and delivering trainings, webinars, written and visual materials, one-to-one coaching and support.

Compliance, financial operations and reporting
  • To assist with ensuring that ILGA-Europe complies with rules and regulations of our institutional funders and overall financial management principles: carrying out financial operations and controlling/reviewing financial documents, supporting the Finance team with year-end reconciliations and auditing processes, compiling periodical reporting and supporting documents. This will also include assisting with administration and processing of expense reports and invoices, compiling documentation (financial information, expenses, deliverables), liaising with service providers and consultants when needed.
  • To assist with book-keeping and record-keeping, incl. recording sales, purchases and cash movements in accounting software (Winbooks), and performing book-keeping reconciliations and checks.
  • To assist with development of funding proposals, budget monitoring and verifying the financial reports of ILGA-Europe to a range of funders: preparing budgets for grant applications (incl. in cooperation with various partners), managing and controlling expenditures, periodical reconciliations, expense verifications and report preparation


WHAT SKILLS, KNOWLEDGE AND ABILITIES ARE WE LOOKING FOR?

At ILGA-Europe we understand that not all individuals have the same opportunities to engage in paid work within the LGBTI movement, and value the experience brought in from other areas of work and life. To fit this role well, you should be strongly committed to working for human rights and equality, and have competencies and demonstrated experience in:

  • Managing grant-making (or re-granting) programmes from a financial compliance perspective, and/or managing and implementing project budgets in accordance with grant requirements. Familiarity with EU and US compliance regulations is desirable.
  • Designing and implementing basic internal control processes and procedures.
  • Processing and verifying financial documents, specifically to ensure that they fulfil financial requirements, and related financial administrative tasks.
  • Building relationships and working with other people, both within the ILGA-Europe team and externally, particularly in the context of ensuring their work complies with financial rules and regulations.

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