Administrative Assistant

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Feminist Foreign Policy Collaborative

Remote (local)
  • Career category: Admin
  • Job type: Job
  • Humanitarian or Development: Development
  • Experience level: 0-5 years
  • Organisation type: Think Tank
  • Remote option: Remote (local)
  • Right to work requirements: Right to work required in advance
  • Remuneration: $50,000 USD-$55,000 USD / yearly
  • Work schedule: Full-time
  • Length of contract: Temporary/ Fixed-term
  • Deadline: 06/11/2023
  • Location: United States 
Movement building
Position Summary
The Administrative Assistant will be responsible for execution of the organization’s administrative tasks, including managing the CEO’s calendar and travel (booking, expense reporting, etc), team scheduling and notetaking, support for events and digital communications as needed. The Administrative Assistant will work cross-functionally supporting the FFPC team, the coalitions it manages–the Global Partner Network for Feminist Foreign Policy and the Coalition for a Feminist Foreign Policy in the United States–and our fiscal sponsor, Panorama Global.

Essential Duties & Responsibilities
  • Coordinates the Collaborative team’s schedule, offering ongoing and specialized support to the schedule of the Founder & CEO
  • Plans and books travel itineraries for the Collaborative staff.
  • Assists in planning, note-taking and preparing meetings, workshops and other events.
  • Collaborates with the team to maintain an up-to-date organizational work plan and ensure its timely execution.
  • Works closely with the Panorama Global team on expense reporting, contract processing and other administrative tasks.
  • Works closely with the Development & Communications Associate on in-person and online event management, including vendor research and coordination, audience engagement, invoice and expense tracking and day-of coordination.
  • Assists the Development & Communications Associate in the development of project-related documents, including grant budgets and agreements, contracts, disbursement schedules, financial reports and narrative reporting schedule.
  • Summarizes information orally and in writing, including entering information in databases, spreadsheets and electronic communication forums.
  • Coordinates with partners of the coalitions the Collaborative manages, the Global Partner Network for Feminist Foreign Policy and the Coalition for a Feminist Foreign Policy in the United States.
  • Formats, edits and revises papers, newsletters, presentations, proposals, brochures, etc.
  • Some travel may be required to staff and support signature Collaborative convenings and events in the United States.
  • Other duties as assigned 

Desired Qualifications
  • Education and Experience
  • Bachelor’s degree in relevant field (Office or Public Administration, Human Resources, International Affairs, Women’s/Gender Studies, Political Science, Economics, etc.). Knowledge of feminist foreign policy a plus; familiarity with gender and global policy forums and a commitment to intersectional feminist values a must. The ideal candidate will have 1-2 years of experience in administrative roles; internships in an administrative role qualify.

Skills
  • Excellent attention to detail and ability to work on tight deadlines.
  • Must possess excellent writing, communication and analytical skills
  • Must demonstrate excellent organizational, communication and interpersonal skills along with the ability to work on multiple tasks simultaneously.
  • Must be detail oriented, flexible, eager to take initiative, able to work effectively under time pressure to meet deadlines and collaborate well with a dynamic team.
  • Committed to advancing the Collaborative’s mission with an emphasis on centering diversity, equity and inclusion.
  • Priority will be given to multilingual candidates, particularly those with proficiency in FFP languages (Spanish, French, German, Dutch, Arabic, etc).

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