Office & HR Administration Senior Officer

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International Planned Parenthood Federation (IPPF) Americas and the Caribbean

  • Career category: Human Resources (HR)
  • Job type: Job
  • Humanitarian or Development: Development
  • Experience level: Not specified
  • Organisation type: Civil Society
  • Remote option: No
  • Right to work requirements: Right to work required in advance
  • Remuneration: $27,864 USD-$35,015 USD / yearly
  • Work schedule: Full-time
  • Length of contract: Temporary/ Fixed-term
  • Location: Mexico
Sexual & reproductive rights (SRHR) Health
Responsibilities
  • Organise timely and efficient recruitment and selection processes in-line with IPPF’s Recruitment and Selection framework, workforce planning, digital recruitment system and Safer Recruitment
  • Conduct and evaluate pre-employment checks, prepare contracts, digital set-up of new starters (consultants, permanent and fixed term) and ensure effective on-boarding/induction is completed. Including link with Finance to ensure ID between HRIS and NetSuite is in place for full costing and allocations.
  • Organise mobility support for expatriate staff and their dependents, including ensuring correct tax set-up and consular requirements are in place in good time.
  • Organise and monitor set-up and completion of mandatory documentation and training by staff and advise senior management on actions required.
  • Ensure systems/databases are kept up to date in a regular basis with employee movements and evaluate information, providing reports and recommendations on actions to improve/resolve issues. Essential to this will be ensuring people update/submit their own information on the system and managers meet their obligations for approvals.
  • Organise the completion of HR related processes in a timely
  • Manage effective off-boarding of employees and organise associated paperwork, including exit
  • Manage documentation and registrations relating to host country status including any immunities with Government Ministries, Foreign Missions and Agencies.
  • Conduct and evaluate research for the purposes of legal updates, benchmarking and surveys (ie: cost of living, recruitment positioning) to provide advice and recommendations to incorporate into people/office plans/actions.
  • Safeguarding focal
  • Regional Office Administration as
  • Support and enable a safe environment, adhering to the safeguarding reporting and monitoring requirements of this role.

Qualifications
  • Track record of working with HR and Office policies, practices, procedures and systems and translating them into an organisational setting with a good understanding of the jurisdictional
  • Good relationship with government and agencies in relation with the office within the country in relation with HR, travel and security of staff are likely to be required.
  • Excellent organisation, planning and administration skills to ensure consistency with the ability to multi-task and adapt to changing circumstances.
  • Collaborates with others to achieve team goals and builds professional effective working
  • Good evaluation and problem-solving skills with a track record of raising issues in a constructive way, advising and putting forward recommendations to make positive progress
  • Spanish and English (oral and written) is French is desirable.
  • Demonstrate an understanding of and commitment to safeguarding and anti-racism/no
  • Good IT skills and ability to manage systems
  • Demonstrate an understanding of and commitment to safeguarding in a local and international context.
  • Demonstrates ability and willingness to work in a diverse, multicultural, multilingual and intergenerational environment that is anti-racist and respectful of others.
  • An intersectional (pro) feminist passionate about sexual reproductive health care rights + justice, including safe abortion.
  • Supportive of people’s rights regardless of sexuality or gender identity/expression and supportive of worker’s rights and access to health care in sex work.

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