Program Assistant

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Ford Foundation

Hybrid
  • Career category: Programme/ Project design & management
  • Job type: Job
  • Humanitarian or Development: Development
  • Experience level: 0-5 years
  • Organisation type: Philanthropy
  • Remote option: Hybrid
  • Right to work requirements: Right to work required in advance
  • Remuneration: $75,000 USD-$87,000 USD / yearly
  • Work schedule: Full-time
  • Length of contract: Temporary/ Fixed-term
  • Location: United States 
Gender-based violence (GBV) Racial justice
SUMMARY DESCRIPTION
The Gender Racial Ethnic Justice-International (GREJ-I) team is hiring a Program Assistant (PA) to join their team. The PA will support three Program Officers and will play a pivotal role in managing their calendar of appointments, meetings and work-related travel. Additionally, the PA will help support various activities for them, such as managing the logistics of convenings and meetings, managing communications and follow-up. The PA will be required to schedule meetings across multiple time zones and must possess strong cross-cultural competency skills. 
   
The ideal candidate will be a detail-oriented, organized, problem solver who is a self-starter and remains calm and gracious in high-pressure situations. They will also be able to take direction from multiple people while managing competing priorities and should feel comfortable collaborating with people of all levels and backgrounds. This position is an excellent opportunity for someone eager to learn from a collaborative and inclusive team tackling issues on Gender - based violence. 
The Ford Foundation is committed to practicing salary transparency. The compensation for the GREJ-I Program Assistant is at minimum $75,000 and maximum is $87,000. The foundation offers a hybrid work model, flexible work arrangements, a dedicated budget for professional development of staff, family and caregiver support, generous time off, as well as affordable and comprehensive benefits.

RESPONSIBILITIES
Principal duties and responsibilities, include but not limited to:
  • Manage Program Officers' schedules 
  • Manage travel planning and logistics for Program Officers, including processing expense reports
  • Initiate and manage the contracts process, including tracking payments, and forwarding invoices for payment
  • Provide general administrative support, including assisting with onboarding for new hires, creating, editing and managing  documents and other administrative tasks as needed
  • Provide support for grant administration, including  and coordinating correspondence
  • Establish and maintain appropriate files, including virtual grant file records

REQUIRED QUALIFICATIONS
  • A team player with an ability to work in diverse teams with accountability and responsibility 
  • Ability to prioritize and handle multiple tasks
  • Excellent oral and written communications skills with high attention to detail and accuracy 
  • Detailed knowledge of and demonstrated proficiency in the use of Microsoft Office and Google applications, including Microsoft Outlook, Word, Excel, PowerPoint and Google Drive, Sheets, Docs, Slides 
  • Possess a learning and growth attitude and open to constructive feedback 
  • College degree plus a minimum of 1 year of work experience  or  equivalent combination of education and work experience

PHYSICAL REQUIREMENTS
This position is primarily a sedentary role. However, the person in this position may need to occasionally move about inside the office to liaise with internal staff, access files, office machinery and a copy machine/printer.

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